Pledge, 4-Way Test: Pres-Elect Nancy Morin
Prayer: Maryanne Colwick
Card Game Winner: Kathy N
Raffle Winners: David, Mary, Kathy C
Happy Bucks: There were lots of bucks for the successful Wine Tasting Friday night, GF was happy for her grandson going to college, JW for the sponsors, MP for the Wine Tasting and upcoming Shredding Day, TW was happy to be a Rotarian!, MD for the efforts of so many to make our event successful.
Announcements:
Our May 8 meeting will be changed to Tuesday May 7 from 6pm-7pm to accommodate special guests from Rotary International and the District. Nancy will send out notices to make sure this is ok to do. Place to be announced.
Nancy reminded everyone that if you attend a meeting, you must pay for the meal even if you don't want it. This is to cover the cost of the meeting.
Marty gave a preliminary report on the Wine Tasting.
OUTSTANDING SOLICITORS: GARY, NANCY, JOAN WINTERS
CHECK-IN TABLE: KATHY CALLINAN, JOHN AFORISMO, JAN PERRUCCIO, DAVID CONDREN
AUCTION HANDLERS: AMBER, NANCY, PETE AND PETE FOR THE SIGNAGE AND MAKING GIFT CERTIFICATES
MOST UNIQUE ITEM: JAN T AND FRIENDS FOR THE WHEELBARROW OF WINE – LOTS OF FUN WITH IT
DECORATING, ORGANIZING THE BALLROOM: PAM AND SHIREEN (MADE FLOWER CENTERPEICES), JOAN MICHAUD, JOHN AFORISMO, GARY MCCAULEY, KATHY CALLINAN, MARYANN COLWICK, DAVID CONDREN, KATHY NADEAU, GAIL FAHEY, ROSANNE FARRELL, JOY FOGARTY, BILL O’SHAUGHNESSY, JAN PERRUCCIO, MARY POLCHANINOFF, CHARLIE RENSHAW, JAN TIRINZONIE, TARA WICH, JOAN WINTERS, PETE ZUCCO
MASTER OF CEREMONIES: GARY MCCAULEY
AUCTION TABLE CLOSERS: JAN P, EUGENE, TARA, OTHERS?
CHECK OUT AND AUCTION ITEM DISPENSING: JOAN W, JOHN, KATHY, GAIL, TARA
PUBLICITY: JOAN W – TOWN SIGNS, FB, PRINT MEDIA
FINANCIAL REPORTING: KATHY CALLINAN – INCLUDED RECEIVING RECEIPTS AND REPORTING PRIOR TO THE EVENT.
Expenses, including the final bill from Saybrook Point and Lighthouse Printing are not all in yet so an income statement can't be done.
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INCOME: |
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Raffle |
$2,179.00 |
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Auction |
$10,065.00 |
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live auction |
$1,725.00 |
TREE, WHEELBARROW |
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tickets |
$8,001.00 |
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stripe |
$2,500.00 |
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Sponsors |
$24,112.50 |
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Donations |
$375.00 |
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$48,957.50 |
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Think about what we can improve on
- With so many people it was crowded. Move the cheese table, raffle table to make room for more seating?
- Check in got very crowded
- Some auction bids should have had higher starting bids
- More wine tables and bigger offering
- More space needed around the auction tables
- More seating needed
- Limit the number of tickets sold
- Offer online bidding
- Should we continue the wine tasting aspect and concentrate on the auction?
- Give out fewer complimentary tickets?
- Instructions on silent auction in book, some people didn't know what to do
- More?
Joan Winters has Rotary thank you cards so if you need to send any, get them from Joan.
SHREDDING DAY, Saturday April 20, 2024
John Aforismo is the coordinator for this event.
If you are helping, bring a chair. Amber will have the keys to the building for restroom access. 19 people are signed up. The tents and tables will be set up at 8am - help needed. Check boxes for metal and remove as they can damage the shredding equipment. There will be electronic and bike recycle areas as well handled by students. Chief Spera will have help sent to direct traffic and help set up cones for traffic flow in the parking lot. Clean up includes taking boxes to the transfer station at the conclusion.
Joan Winters is heading up a recruitment event at the Highliner III in Westbrook on Wed, May 29 from 6-8pm. There will be no cost to attend.
Cheryl talked about a housing initiative for teachers. Senator Murphy is forwarding this to allow teachers to live rent free during their school engagement.
Florence Griswold Museum is looking for volunteers for their grounds cleanup day April 27 from 8am -3pm. Let Nancy know if you can help.
Tara Winch had 2 Outreach requests: High Hopes Therapeutic Riding ($2000 request) and The Kate ($500 request). The committee approved $1000 for High Hopes which was approved at this meeting and $500 was approved for The Kate for their education program/museum.
John Aforismo will coordinate with Bob (VFW) for the work being done to the hall.
Nancy and Jan P is sending out a "club health" survey today. It will take about 20 minutes so please respond.
